Office Manager – Spain

Reports to: Country Manager – Spain

About the Role
Auren Personas, through our Selection & Executive Search Division, provides specialized Human Resources consulting services. We are currently supporting Cipla, a leading global pharmaceutical company, in the search for an Office Manager to join their team in Spain.

Your Mission
As Office Manager – Spain, you will be the operational backbone of Cipla’s Madrid office. From managing day-to-day administration and HR support to coordinating orders, suppliers, and contracts, your role will be essential in ensuring smooth operations and supporting the growth of the business.

Key Responsibilities

• Oversee general office management, including supplies, IT assets, and service providers.
• Support HR processes: onboarding, contracts, leave management, benefits administration.
• Handle daily customer order processing (hospitals and wholesalers) and follow-up with logistics.
• Manage supplier invoices, digital signatures, and vendor registration.
• Coordinate internal meetings and assist with EHS and occupational health requirements.
• Review and prepare client/supplier contracts.
• Provide support with incident resolution related to sales orders.
• Liaise with internal teams and external stakeholders to ensure operational efficiency.

What We're Looking For

• 3–4 years’ experience in office management or similar roles.
• Solid organizational and multitasking abilities.
• Intermediate Excel skills and high level of English.
• Proactive mindset, attention to detail, and problem-solving orientation.

Why Join Cipla?
Cipla is a purpose-driven global company committed to Caring for Life. With a presence in 80+ countries, they are known for making high-quality, affordable medicines accessible across the world. This is a unique opportunity to join a company where your work contributes to meaningful healthcare outcomes.